Administrator

CLS is currently going through an unprecedented and exciting period of growth and development and is now looking for a committed and motivated Administrator for the Marine Institute located in Oranmore 

The administrator must hold a minimum qualification of NQF Level 8 and a minimum of 2 years’ relevant experience. Read the details below and if you would like to apply send your CV to akenny@cls.ie

Roles and responsibilities:

An administrative and data assistant support resource is required to provide ongoing support to programmes and specifically to following key tasks including – 

• Maintain and supporting sampling programme including preparation for sampling and subsampling; undertaking sampling and subsampling; maintain records and oversee that the legally defensible chain of custody is maintained.
• Providing administrative support for the testing programme including organising third party analysis.
• Data entry: maintain and manage residue datasets; crosschecking of sampling data, results data and analytical method data and upload to a SQL database using a combination of the sampling application and Python-based Jupyter Notebooks.
• Identify and troubleshoot data process issues and assist in development/problem solving. 
• Prepare, generate and cross check analytical and technical reports to meet client requirement.
• Assisting with publications of MI data, monitoring reports including formatting and presentation.
• Record keeping for the group and managing archiving of paper and electronic files.
• Supporting key aspect of quality system implementation in the chemistry team including assisting with organising and recording equipment maintenance, training, tracking residue analysis & turnaround. 
• Support for budget management by tracking and forecasting expenditure. 
• Assisting with procurement including public tenders.
• Communications support. 
• Border Inspection Post including safeguard programme support and liaison.
• Assisting with sample collection in the field, sample reception and sample preparation. 
• assisting with meeting and event organisation.
• Other tasks relevant to the role.

Criteria/Expertise/Skills required: 

• Good administrative and organisational skills.
• Some experience in budget management.
• A professional, pro-active approach with and an ability to work efficiently under pressure.
• Proven working knowledge of Office suite, esp. Excel, Word, Office. 
• Be capable of working on your own initiative.
• Effective communicator, both verbal and written.
• Excellent attention to detail is a must.
• Proven ability at effective decision-making.
• Full clean driving license.  

Desirable: 

• Experience in working and managing large datasets. 
• Some knowledge of programming such as Python or SQL.